event planning

"Thank you for all that you did for the Bike Barn ride here earlier this month. We were all so impressed with Catering Cappuccinos presentation, and the Ghirardelli Hot Chocolate was delicious. From what I heard the coffee and cappuccinos were just as great!"

- Gary Mathews,
The Brookwood Community
in Brookshire, Texas

Here are some pointers to ensure you have a successful event:

Pick a date as far in advance as possible to ensure plenty of time to plan and prepare for your special event. We request 4 weeks to plan for your special event, but have been able to service events in smaller planning periods.

Beverage Station Necessities - In planning for event locations, please keep in mind there are a few items needed to allow for our service...

  • Each espresso machine needs its own 110 volt AC electrical wall socket (the common type found in any household). It is preferrable to be close to electrical supply, but may accommodate station locations up to 30 feet away. We provide floor mats to cover extension cords to prevent tripping.
    Outdoor events - we provide quiet power generators and a serving tent.
  • We do not require access to a water supply or water drains.
  • Our service is easy to set up, but the equipment is heavy to lift. We ask that we do not have to negotiate any stairwells - elevators are fine.
  • Producing espresso shots and steaming milk into micro foam for cappuccinos creates a little noise. Our blenders for frozen blended cappuccinos and fruit smoothies have sound proofing casings that will absorb most of the blending noise. When choosing the placement of beverage stations, please keep in mind this small decibel distraction may interfere with event program speakers.

Site Access - depending on the size of your event and the amount of beverage stations needed, we request access to site location 1/2 hour to 1 hour prior to start of serving time for setting up our equipment. Set up and clean up time is included in your price. If there is a delayed start between set up and service start time, and/or end of service and our ability to pack up, due to event delays, there will be a price adjustment.

Traffic Flow - We understand your need to serve as many guests as quickly as possible, and walk a fine line between being friendly and being efficient. We will try to accommodate every guest request while maintaining a productive work flow. Multiple beverage stations are available for larger events.

Gratuities - The pleasure and satisaction your guests receive from our service is enough for us. We do not expect or will solicit gratuities, but are flexible on this point.

Confirmation - Several days prior to your event, we will call to confirm previously agreed upon:

  • Number of anticipated guests
  • Event location
  • Set up time
  • Service time
  • Service end time
  • Breakdown time
  • Beverage Menu
  • Beverage Station Theme